SoloPay
On Demand | S Corporation | Officer Payroll
REDEFINING PAYROLL
SoloPay is a modern payroll processing agent, specializing in S Corporation Officer Payroll.
We understand that for officers, payroll is anything but regular.
So why should you use a regular payroll service?YOU SHOULDN'T.Here at SoloPay, we are redefining payroll for accountants and their S corporation clients.
This is payroll on demand. When you need it, and how you want it.
Contact Us
We'd love to connect and assist with your officer payroll needs.
Please send us a message below.
PRIVACY POLICY
Effective date: October 12, 2026
Last updated: October 12, 2026--------------------Who We Are and What This Policy CoversSoloPay LLC ("SoloPay," "we," "us") provides payroll processing and related compliance services to S corporations and their shareholder-officers. This Privacy Policy explains what personal information we collect, how we use and share it, and the choices you have.It applies to our website at mysolopay.com, our client portal, our email and text-message communications, and the services we provide. It covers visitors to our website, prospective clients, and our clients and their shareholder-officers ("you").When we act as a payroll agent for your S corporation, we handle your information on the company's behalf and for the purpose of meeting payroll tax, wage reporting, and related legal obligations.--------------------Information We CollectWe collect only what we need to run payroll and meet filing obligations. The categories below depend on how you interact with us.• Identity and contact information: name, home and business address, email, phone, and date of birth.
• Tax identifiers: Social Security number, company EIN, and state tax account numbers.
• Payroll and compensation information: wages, officer compensation, withholding elections (Forms W-4 and state equivalents), benefits and deductions, and pay dates.
• Financial account information: bank routing and account numbers used for payroll funding, payroll tax payments, and direct deposit.
• Company records: ownership percentage, officer status, S corporation election details, and state registrations.
• Account and usage information: login credentials, IP address, browser and device type, pages viewed, and timestamps.
• Communications: emails, text messages, support requests, call notes, and documents you upload.We do not knowingly collect information beyond what is reasonably needed to deliver our services. We do not purchase personal information from data brokers.--------------------How We Use Your InformationWe use personal information to:• Calculate, process, and pay officer wages and withhold and deposit payroll taxes.
• Prepare and file payroll tax returns and wage reports, including Forms 941, 940, W-2, and state withholding and unemployment filings.
• Act as your authorized payroll agent with the IRS and state agencies.
• Verify your identity and protect against fraud and unauthorized access.
• Process payments and reconcile accounts.
• Send service communications by email, text message, and through our portal, such as payroll status, information requests, and filing deadlines.
• Provide support and respond to your questions.
• Maintain required records and comply with tax, accounting, and other legal obligations.
• Improve and secure our website and services.We do not sell your personal information. We do not use it for advertising, and we do not use it for marketing to third parties.--------------------How We Share Your InformationWe share personal information only as needed to deliver our services or as the law requires.• IRS and state and local tax agencies: for payroll tax deposits, returns, and wage reports filed for your company, including under our IRC Section 3504 agent authority.
• Service providers: vendors that host our data, generate documents, process payments, send email and text messages, support accounting, and e-file returns. They act on our instructions and are bound by confidentiality and security obligations.
• Financial institutions and payment processors: to move payroll funds, tax payments, and direct deposits.
• Professional advisors: attorneys, accountants, and auditors, under confidentiality duties.
• Your company and its authorized representatives: records relating to your own payroll.
• Legal and regulatory authorities: to comply with law, subpoena, or court order, or to protect rights, safety, and security.
• Business transfers: in a merger, acquisition, or sale of assets, subject to this policy's protections.No mobile information will be shared with third parties or affiliates for marketing or promotional purposes. Text messaging originator opt-in data and consent will not be shared with any third party.We do not sell or share personal information for cross-context behavioral advertising.--------------------SMS Text MessagingBy replying YES to our consent email, you agree to receive text messages from SoloPay at the mobile number associated with your account. These messages relate to your account, such as payroll status, payment confirmations, information requests, and filing reminders. We do not send marketing or promotional text messages.• Consent: You are consenting to receive messages from SoloPay. Consent is not a condition of purchase or of using our services.
• Message frequency: Message frequency may vary based on your account activity.
• Rates: Message and data rates may apply.
• Opt out: Reply STOP at any time to stop receiving text messages. You will receive one confirmation message and no further messages.
• Help: Reply HELP for more information, or contact us at [support email] or [support phone].
• Privacy of mobile information: No mobile information will be shared with third parties or affiliates for marketing or promotional purposes. All categories of information described in this policy exclude text messaging originator opt-in data and consent; this information will not be shared with third parties.We will never ask you to send Social Security numbers, bank account numbers, or passwords by text message.--------------------Data SecurityWe use administrative, technical, and physical safeguards designed to protect personal information, including encryption in transit, access controls limited to personnel with a business need, and vetted service providers. No system is perfectly secure, and we cannot guarantee absolute security. If a breach affects your information, we will notify you and regulators as the law requires.--------------------Data RetentionWe keep personal information for as long as we provide services to you and as long as needed to meet legal, tax, and accounting obligations. Federal employment tax records must generally be kept for at least four years, and some state and payroll records longer. When information is no longer needed, we delete or de-identify it, subject to those requirements.--------------------Your Choices and Rights• Access and correction: You can ask us to confirm what personal information we hold about you and to correct inaccuracies. Corrections to wage and tax records may require supporting documentation.
• Deletion: You can ask us to delete your information. We may need to keep records the law requires us to retain.
• Email and text: You can opt out of non-essential email through the unsubscribe link, and out of text messages by replying STOP. Required service and legal notices may still be sent while you are a client.
• State privacy rights: Residents of some states, including California, may have additional rights, such as to know, delete, correct, and limit use of sensitive personal information, and to not be discriminated against for exercising them. Some of our data is handled under federal financial and tax laws and may be exempt from certain state requirements. We do not sell or share personal information as those terms are defined under state law.To make a request, contact us using the details below. We will verify your identity before acting and respond within the time the law requires. An authorized agent may submit a request on your behalf with written permission.--------------------Cookies and Website AnalyticsOur website and portal use cookies and similar technologies for login, security, and basic analytics. You can control cookies through your browser settings. Disabling them may limit portal functionality.--------------------Third-Party LinksOur website and emails may link to other sites, including government sites. We are not responsible for their privacy practices.--------------------Children's PrivacyOur services are for business owners and are not directed to children under 18. We do not knowingly collect information from children.--------------------Changes to This PolicyWe may update this policy from time to time. We will post the revised version with a new effective date and, for material changes, notify clients by email or through the portal.--------------------Contact UsSoloPay LLC
1968 S Coast Hwy, Ste 2900, Laguna Beach, CA 92651
Email: [email protected]
Phone: (949) 850-7656